Xero Integration
You can integrate Xero with Asset Panda Pro to enable the calculation of asset depreciation and the direct transfer of depreciation values into Xero as manual journal entries. The process eliminates manual entry, reduces errors, and ensures financial records remain accurate and current. Depreciation data synchronized between both platforms supports efficient accounting workflows and reliable financial reporting.
You can also send your Asset Panda Pro assets to Xero as fixed asset records, so your assets exist in both systems without manual re-entry.
Integration overview
This integration supports the following mapping options. You can configure either or both options with the integration.
Send depreciation as journal entries
Asset Panda Pro calculates depreciation for the selected collection and applies grouping, if configured.
The system validates that total debits equal total credits.
A manual journal is built with the following information:
Line amounts (positive for debit, negative for credit)
No Tax tax type: Journals are posted with the No Tax tax type so depreciation entries are not taxed.
Status of Posted
The journal is sent to Xero, and the returned Manual Journal ID is stored against the source record for audit.
The currency of posted journals follows your Xero organization's base currency, not Asset Panda Pro. Confirm the organization's base currency before running a sync.
Access tokens are refreshed automatically. If a refresh fails, an administrator is prompted to reauthorize the connection.
Errors (authentication or token refresh failures, invalid or inactive account mappings, unbalanced journals, rate limit responses, and general API errors) are logged and visible to administrators.
Create assets as fixed asset records
Asset Panda Pro sends selected records to Xero, where each is created as a draft fixed asset.
Assets are created without depreciation fields, so Xero does not depreciate them. Depreciation continues to be tracked in Asset Panda Pro and synced separately as journal entries.
The returned Xero asset ID is stored against each source record, so a record is never created twice. Records already linked to a Xero asset are skipped on later runs, and the sync does not update assets that already exist in Xero.
Prerequisites
Active Asset Panda Pro subscription with administrator access
Active Xero account with administrator access
The Demo Company can be used for testing.
Depreciation Expense and Accumulated Depreciation accounts in the Xero Chart of Accounts (required for journal entries)
Set up the Xero Developer Portal
Log into your Xero Developer account at Xero Developer and open the My Apps tab.
Click New app.
Enter an App name, select Web app as the integration type, and provide your company or app URL.
Add the Redirect URI:
https://assetpanda.app/settings/account-management/configure-integration/authentication.
Do not modify this URI.
Create the app and then open its Configuration page.
Copy the Client ID and then click Generate a secret and copy the Client Secret.
The Client Secret is shown only once. If you leave the Configuration page without copying it, you will need to generate a new one.
Secure both values.
The scopes needed for the integration are requested automatically by Asset Panda Pro during authorization, so no scope configuration is required in the developer portal.
Set up the Xero integration in Asset Panda Pro
Log into Asset Panda Pro with an administrator account
Navigate to
Settings > Account Management.Expand the appropriate account and module.
Click Manage in the Integrations card.
Select Integrations Store.
In the Xero tile, click Add. The Integrations in this module tab is displayed.
In the Xero tile, click Configure.
Enter the Client ID and Client Secret from your Xero Developer app.
Click Authorize.
Sign in to Xero and approve access. If your login has access to more than one organization, select the Xero organization to sync to. The selected organization is stored for the connection.
Click Test and save connection.
If the test is successful, click Continue with mapping.
Configure the mapping options based on the selected mapping option:
Click Save.
Mapping: Depreciation journal entries
Enter a Mapping Name for your configuration (for example, Journal entries to Xero).
Confirm the Sync Direction. This integration is one-way: Asset Panda Pro to Xero.
Select the External Entity. This is the Xero organization the entries are posted to (for example, Demo Company (US)).
Select the Collection in which depreciation values are calculated for your records (for example, Assets for depreciation).
Choose the Credit GL and Debit GL accounts for the journal entries.
Credit GL: Accumulated Depreciation account (for example, 151 - Less Accumulated Depreciation on Office Equipment)
Debit GL: Depreciation Expense account (for example, 700 - Depreciation)
Accounts are pulled from your Xero Chart of Accounts and the account Code is stored for each mapping.
Set Group by to control how journals are created:
Select All to create a single journal entry for the entire collection.
Select None to create one journal entry for each record in the collection.
Select any other field (such as Category, Location, or Department) to group records by that field, creating one journal entry per field value group.
Review the Mapping & Sync Direction section. The following mappings are configured by default:
Depreciation date (Asset Panda Pro) maps to Depreciation Date (Xero).
Depreciation amount (Asset Panda Pro) maps to Line Amount (Xero). The debit line is posted as a positive amount and the credit line as a negative amount, so each journal balances to zero.
For the Narration field, select the Asset Panda Pro field to use for the journal narration (for example, Category, Asset Name, or Asset ID). This setting is required.
Narration is the free-text memo on the Xero manual journal.
Click Save.
Mapping: Fixed asset records
Enter a Mapping Name (for example, Assets to Xero).
Confirm the Sync Direction. This integration is one-way: Asset Panda Pro to Xero.
For External Entity, select the Xero organization to which the entries are to be posted (for example, Demo Company (US)).
Select the Collection that holds the assets to send.
Map an Asset Panda Pro Unique Identifier to the Xero Asset Number. This is required.
Map the Asset Name field. This is required.
Click Add more to map optional Xero asset fields (for example, Asset Type, Purchase Date, Purchase Price, Description, or Serial Number).
If you map Asset Type, the value must match an existing asset type in your Xero organization. Records whose asset type does not exist in Xero are skipped and logged. If Asset Type is not mapped, all records are sent and assets are created without a type.
Click Save.
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