> For the complete documentation index, see [llms.txt](https://prohelp.assetpanda.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://prohelp.assetpanda.com/maintain-records/export-record-data.md).

# Export record data

You can export the data associated with selected records, or the entire collection, to a PDF, Excel, or CSV file to share the data with others.

## Export individual records

1. Perform one of the following steps to display the module pane:
   * In the navigation pane, click the  **Account Switcher** <img src="/files/HHAqVbznZspClbgDBPVz" alt="Account Switcher icon" data-size="line"> and then select the appropriate account and module.
   * Click <i class="fa-house">:house:</i> to display the module pane.
2. Select the collection for which you want to export data.
3. Select the check box for each record to be exported into a single file.
4. Click **More** <i class="fa-bars">:bars:</i> , select **Export**, and then select the output format (PDF, Excel, or CSV). A popup indicates when the report export has finished.
5. Click **Download Link** in the popup to download the exported report.

{% hint style="info" %}
You can also click **Notifications** <i class="fa-bell">:bell:</i> and click **Download** in the export notification to download the file.
{% endhint %}

***

## Export a collection

You can export the data for an entire collection to be shared externally.

1. Click <i class="fa-house">:house:</i> to display the module pane.
2. Select the collection for which you want to export data.
3. To display a summary row with totals for numeric fields, click <i class="fa-ellipsis-vertical">:ellipsis-vertical:</i> and then select **Row Summary**. The summary (<i class="fa-sigma">:sigma:</i>) row is displayed above the records.
4. In the header, click **Export** <i class="fa-ellipsis-vertical">:ellipsis-vertical:</i>. The export menu is displayed.
5. Perform one of the following steps:

   * To export the collection data, select the output format (PDF, Excel, or CSV).&#x20;
   * To export only the summation row with totals for numeric data fields, select **Export summary** for the output format (PDF, Excel, or CSV).

   A popup indicates when the report export has finished.
6. Click **Download Link** in the popup to download the exported report.&#x20;

{% hint style="info" %}
You can also click **Notifications** <i class="fa-bell">:bell:</i> and click **Download** in the export notification to download the file.
{% endhint %}