> For the complete documentation index, see [llms.txt](https://prohelp.assetpanda.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://prohelp.assetpanda.com/mobile-app/mobile-calendar-reservations.md).

# Mobile: Calendar (Reservations)

You can create calendars for collections to track reservations and other events associated with **Date** or **Date & time** fields in the collection. You can select the date fields to be displayed and a separate field to control the data displayed for events in the calendar.

When Reservations are enabled for a collection, forms are also added to enable users to reserve, check out, and check in assets within the collection over defined time periods. The reservations can be viewed and managed from the Calendar view.

You can create and review reservation calendars in the mobile app. This enables you to perform the following tasks:

* Reserve assets for a specific time window
* See availability and avoid conflicts
* Check out reserved items when you pick them up
* Check in items when they are returned
* Review the reservation history for each asset

{% hint style="info" %}

* The collections and forms displayed in the mobile app depend on how your organization has configured reservations and user permissions configured in the web application.
* This guide applies to both iOS and Android. Some buttons or icon styles may differ between platforms, but the flow is the same.
  {% endhint %}

***

## View a calendar

You can adjust the collection or reservations calendar view to make it easier to location activities.

1. In the mobile app, select the appropriate **account** and **module**. for which you want to view reservations.
2. Tap <i class="fa-calendar">:calendar:</i> **Calendar**.
3. Tap <i class="fa-equals" style="color:$primary;">:equals:</i>  above the calendar and then select the appropriate **Collection** or **Reservations** calendar. The current date is displayed on the calendar.
4. Use the following options to adjust the view:
   * To navigate between weeks in the calendar, tap <i class="fa-chevron-left">:chevron-left:</i> and <i class="fa-chevron-right">:chevron-right:</i> in the week view above the calendar.
   * To select a date within the month, drag the bar below the week view to display the month and then tap the date within the month.
   * To search for an event, tap <i class="fa-magnifying-glass" style="color:$primary;">:magnifying-glass:</i> and then enter the text to be searched.
   * To return to the current date in the view, tap the date block (for example, <img src="/files/YTefcP4AdovoIduXZ0k8" alt="" data-size="line">).
   * To filter the calendar view, tap <i class="fa-filter" style="color:$primary;">:filter:</i> and then enter the filter criteria.
   * To change between a one-day, two-day, or list view of reservation events, tap <i class="fa-equals" style="color:$primary;">:equals:</i> and then select the appropriate option.
5. To view the details of a reservation, tap the reservation in the calendar. The **Reservation details** page is displayed.&#x20;

***

## View reservations (record view)

You can view the reservations associated with a record.

1. Navigate to the collection that contains the record. See [Manage collections](/settings/account-management/collections.md).
2. Tap the record to be reviewed. The details page is displayed.
3. Tap **Reservations**. All reservations associated with the record are displayed.
4. To view the details of the reservation, tap the reservation card. The **Reservation details** page is displayed.&#x20;

***

## Reserve an asset

1. [View the appropriate calendar](#view-a-calendar).
2. Tap <img src="/files/qbrUZjRb6IpeB8OlWsvb" alt="" data-size="line">.
3. Click **Reserve**. The Reserve form is displayed.
4. For **Reservation field**, select the field that identifies the reservation owner.
5. For **Reserve for**, select the user associated with the reservation.
6. For **Reservation start date** and **Reservation end date**, select the beginning and ending dates of the reservation, and then tap **Ok**. To set to the current date and time, tap **Set to current**.
7. Select **Continue**. The **Select Asset** page is displayed.
8. Select the check box for each asset to include in the reservation.
9. Select **Continue**. The **Summary** page is displayed.
10. To edit any reservation details, select **Edit**.
11. Tap **Reserve**. The reservation is added and can be displayed when you [view the calendar](#view-a-calendar).

***

## Check out an asset

When an asset is reserved, you can check it out to signify the physical pickup of the asset.

1. &#x20;[View the reservations calendar](#view-a-calendar) or [view the reservation in the record view](#view-reservations-record-view) for the asset you want to check out.
2. In the calendar, tap the reservation for which you want to check out assets. The **Reservation details** pane is displayed.
3. Tap **Check out**. The check out form is displayed.
4. Complete any fields required in the form and then tap **Continue**. The Summary page lists all assets associated with the reservation.
5. To remove an asset from the checkout process, tap <i class="fa-trash" style="color:red;">:trash:</i> next to the asset.

{% hint style="info" %}
If you remove an asset, you can tap **Include** to reinstate it.
{% endhint %}

6. Select **Check out**. The checkout is displayed in the calendar.

***

## Check in an asset

When an asset is checked out, you can check it in to signify the physical return of the asset.

1. &#x20;[View the reservations calendar](#view-a-calendar) or [view the reservation in the record view](#view-reservations-record-view) for the asset you want to check in.
2. In the calendar, tap the **Checked out** event for which you want to check in assets.&#x20;
3. Click **Check in**. The check in form is displayed.
4. Complete any fields required in the form and then click **Continue**. The Summary page lists all assets associated with the reservation.
5. To remove an asset from the check-in process, click <i class="fa-trash" style="color:red;">:trash:</i> next to the asset.

{% hint style="info" %}
If you remove an asset, you can click **Include** to reinstate it.
{% endhint %}

6. Select **Checked in**. The check-in is displayed in the calendar.

***

## **Create a collection calendar** <a href="#id-2.-key-concepts-and-relationships" id="id-2.-key-concepts-and-relationships"></a>

You can create a custom calendar to track events associated with a configured Date field.

1. In the mobile app, select the appropriate **account** and **module**. for which you want to add a calendar.
2. Tap <i class="fa-calendar">:calendar:</i> **Calendar**.
3. Tap <i class="fa-equals" style="color:$primary;">:equals:</i>  above the calendar and then select **Add calendar**. The **Add calendar** page is displayed.
4. Select **Collection**.
5. Enter the **Calendar name**.
6. Select the **Account**, **Module**, and **Collection** you want to associate with the calendar.
7. Select the **Date field** for which you want to display events in the calendar.
8. Select the **Display field** that you want to display in the calendar for the event.
9. Select **Add**.

***

## **Create a reservations calendar** <a href="#id-2.-key-concepts-and-relationships" id="id-2.-key-concepts-and-relationships"></a>

You can create a reservations calendar to track when assets are reserved by users.

1. In the mobile app, select the appropriate **account** and **module**. for which you want to add a calendar.
2. Tap <i class="fa-calendar">:calendar:</i> **Calendar**.
3. Tap <i class="fa-equals" style="color:$primary;">:equals:</i>  above the calendar and then select **Add calendar**. The **Add calendar** page is displayed.
4. Select **Reservations**.
5. Enter the **Calendar name**. For best results, name the calendar in a way that identifies the collection whose assets are being reserved.&#x20;
6. Select the **Account**, **Module**, and **Collection** you want to associate with the calendar.
7. For **Reservations made by**, select whether to display reservation events for all users or the current user only.
8. Select **Add**.


---

# Agent Instructions
This documentation is published with GitBook. GitBook is the documentation platform designed so that both humans and AI agents can read, navigate, and reason over technical content effectively. Learn more at gitbook.com.

## Querying This Documentation
If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question.

Perform an HTTP GET request on the current page URL with the `ask` query parameter:

```
GET https://prohelp.assetpanda.com/mobile-app/mobile-calendar-reservations.md?ask=<question>
```

The question should be specific, self-contained, and written in natural language.
The response will contain a direct answer to the question and relevant excerpts and sources from the documentation.

Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.