Ursa Inspection
AI-powered photo inspections that fill out your forms for you.
Ursa Inspection enables you to use photos of an asset to complete form fields instead of entering inspection results by hand. When enabled, a technician can take photos of an asset and have Ursa fill in fields based on the information it can identify from the images.
This process speeds the completion of forms and ensures consistency in report content.
Ursa Inspection was built with inspection forms in mind, but it works with any Asset Panda Pro form made from supported field types.
Ursa Inspection works in the web and mobile apps. Field technicians can capture photos on their phone and get the same AI-filled results a desktop user would.
Identifiable elements
Ursa can determine the following information visually:
Condition and wear:
Tread/blade/edge wear
Fading or peeling paint
Object damage and where the damage is located:
Dents
Scratches
Cracks
Chips
Corrosion and rust
Broken or bent components
Completeness:
Missing parts or fasteners
Whether guards, covers, and accessories are attached
Status indicators:
Gauge readings
Warning lights
Visible fluid levels
Displayed tire pressure readouts
Cleanliness and environment:
Dirt and debris buildup
Spills
Blocked vents
Obstructed access
Readable text:
Serial numbers
Model numbers
Asset tags
Nameplate data
Inspection stickers
Dates written on tags
Ursa field type support
Ursa can complete any field for which the answer can be detected in the photo. The following table describes how Ursa Inspection supports each field type.
Ursa only completes fields that exist on the form.
Text / Long text
Free-form descriptions of information visible in the photos
Damage Notes: “paint chipped on lower-left fender”
Inspection Comments
Visible Defects
Wear Description
Location of Damage
General Condition Summary
Drop-down (single or multi-select)
Selects only from your configured options.
Ursa never invents a value that does not exist in your configured drop-down list.
Condition: Excellent, Good, Fair, Poor
Paint Quality
Tread Wear Level
Cleanliness
Rust Severity
Damage Type: Dent, Scratch, Crack, Corrosion
Color
Number
Visible counts and measurements it can read from the image
Number of Visible Cracks
Dents Count
Missing Bolts
Quantity on Shelf
Number of Damaged Panels
Visible Gauge Reading
Yes / No
Visual pass/fail and presence checks
Damage Present?
Tire Wires Showing?
Safety Guard in Place?
Leaks Visible?
Label Legible?
All Parts Present?
Rust Present?
Warning Light On?
Barcode, URL, IP address
Read directly from text visible in the photo
Asset Tag or Barcode Number
Serial Number on a nameplate
Model Number on a sticker
URL printed on a label
Unsupported fields/elements
The following information cannot be determined in images or requires human judgement. These fields are left blank for you to complete:
The one exception is when the information is physically written in the photo, such as a date printed on an asset tag.
Internal mechanical condition
Functional test results (for example, whether the object powers on successfully)
Object history (Purchase Date)
Ownership (Assigned To)
Cost
Elements that require measurement beyond what is photographed
Dates, currency, and formula fields
Signatures and file attachments
Location and linked-record fields
If something is not evident in the photos, Ursa skips the field instead of guessing. A blurry or unusable photo leaves your form unchanged.
Required-field validation still applies when you submit, so Ursa never lets you skip your form’s rules.
Example Use Cases
Ursa Inspection fits any workflow where you capture the condition of a physical asset on a form.
Fleet and vehicle damage inspections
Walk around a returned vehicle and photograph each panel and the tires.
Ursa identifies the Damage Type, Location of Damage, Paint Quality, Dents Count, and provides a Damage Notes summary.
Tire inspections
Take close-up shots of the tread and sidewall.
Ursa identifies the Tread Wear Level, Tire Wires Showing?, Visible Cracks, and Rust Present? on the wheel hardware.
Heavy-equipment pre-use safety checks
Before a forklift or excavator goes into service, Ursa can read the visible Warning Light On? indicator, confirm Safety Guard in Place?, note Leaks Visible?, and grade the overall Condition from the provided photos.
Facilities and property walkthroughs
From room and exterior photos, Ursa can identify Cleanliness, General Condition Summary, Obstructed Access?, or Visible Defects.
IT asset intake and condition grading
When laptops and devices arrive or are returned, Ursa reads the Serial Number and Model Number from the nameplate, automatically grades the cosmetic Condition, and records elements such as Screen Cracked? or Ports Damaged?.
Warehouse receiving and damage claims
As shipments arrive, Ursa can capture Packaging Damaged?, Quantity on Shelf, Number of Damaged Panels, and a description of the visible damage. This gives receiving teams the evidence needed to file or dispute a claim.
Construction tool check-in and check-out logs
When tools leave and return from a job site, Ursa records their Condition, Missing Parts?, Rust Severity, and Wear Description, so accountability and wear are tracked over the life of the tool.
Safety-compliance checks
On a periodic safety round, Ursa identifies information in the frame:
Fire extinguisher’s Gauge Reading
Signage Present?
Guards in Place?
Label Legible?
Enable Ursa Inspection
Enable the capability for your organization.
Ursa Inspection must be activated for your account. If the option is not available on your forms, contact your Asset Panda representative or Customer Success Manager to have it enabled.
Enable Ursa Inspection for specific forms.
In the navigation pane, select Settings > Account Management.
Expand the appropriate account and module, and then click Manage in the Forms tile. The list of forms is displayed.or inspection form.
In the form’s settings, select the Enable Ursa Inspection toggle. A tooltip next to the toggle explains the feature.
Save the form.
Use Ursa Inspection on a form
Open the form you want to complete.
Start the inspection. The Ursa AI Inspection button is displayed at the top of the form.
Tap the Ursa AI Inspection button to open the inspection window.
On a phone or tablet, tapping the button lets you take photos using your device camera, so you don't have to leave the form or upload files separately.
Add one or more photos to inspect:
Capture or upload from your device.
On mobile, take photos with your camera.
On any device, drag photos into the window, or browse to pick them from your files.
If the Enhanced Attachments feature is enabled for your account, switch to the Gallery tab and pick images from your in-account attachments gallery.
See Photo Guidelines.
Click Inspect to run the inspection. Ursa reviews your photos against the form’s field list to identify labels, field types, and drop-down options across all pages in the form.
Review the form results. Every field Ursa could identify and complete is marked with an AI ✨ icon. A counter shows “N fields filled by Ursa AI.”
Review each AI-filled value and edit anything you want to change. The icon remains so you always know which values came from Ursa.
Ursa may replace existing form values based on its inspection. However the data is only replaced if you accept the AI-filled result.
You can re-run an inspection with more photos if the initial inspection results are not sufficient.
Complete any remaining fields and then submit the form as normal.
Nothing is submitted automatically in the form. Ursa completes available fields, but the user must submit the form after reviewing the completed fields.
After the form is submitted, open the form’s logs in the Activity Stream to review the submission.
View the inspection photos. Every picture that was uploaded and inspected is saved with the submission, so reviewers can see the images Ursa used in the inspection.
Identify who (or what) filled each field. Each field that Ursa completed shows an AI ✨ icon, so you can distinguish Ursa values \ from user-entered values.
Photo Guidelines
Use the following information when capturing photos to ensure the best inspection results:
Use several photos for each inspection. For example, you can submit a wide shot for context as well as close-ups of the areas relevant to the form or of problem spots.
Submit well-lit, in-focus photos to improve inspection accuracy.
Capture readable text when it is relevant, such as for serial numbers, tags, and labels that can be used to fill matching fields.
Supported formats: JPEG, PNG, GIF, WebP, and HEIC (iPhone photos are converted automatically)
If a photo cannot be processed, Ursa will not complete any fields that might be associated with the photo.
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